An FTE of 100% is equal to the amount of work one full-time employee performs within a given time period (a day, week, month, or year). FTE is important for calculating labor costs incurred by your company. By determining your company’s overall FTE, you can plan in advance and manage your payroll expenses. Next, divide the above number by the ideal number of work hours for a full-time employee per month. It’s used to determine the overall number of full-time hours that your team or business as a whole is able to perform or has performed during a certain period of time. Wobbly will help every project manager not only to calculate FTE easily but to plan resources, make weekly/monthly reports, send invoices for clients, etc.

First, most places need to offer a minimum number of hours for most workers to consider the job worth it. You can get away with smaller schedules if you have limited hours and mostly hire students, but anything too low and you may have difficulty getting anyone. Once you have your total hours worked, divide that by the number of hours in a full-time role.

What is a full-time equivalent employee?

Focusing too much on FTE can also make it harder to balance people’s schedules and keep them happy with their work. When a company expands into a new country, there are key areas where potential disruption and mistakes can occur. Penalties and fines cut into your bottom line and interrupt your daily operations — and could leave a permanent stain on your company’s reputation.

Three full-time employees would have an FTE of 3.0 and the part-time FTE is 0.875. Multiply the total hours worked in a week by 52, the number of weeks in a year, to find the number of hours worked annually. One option here is hiring employees with enough flexible schedules to accept ups and downs throughout the year.

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Smaller companies are more likely to use 40 hours, the standard work week. Once you have your number of hours and a list of all employees, it’s time to decide how to calculate your FTE. Once you have that, determine their total number of hours worked each, excluding any leave (usually paid or sick leave). Calculating full-time equivalent (FTE) hours for a business has many benefits, but why does it matter, and how do you do it?

You can adjust and diversify the calculations based on the project’s scope and requirements, scaling up or down as necessary. With Clockify, you can easily track your cost rates per employee and then compare and contrast them with employee billable hourly rates. An employee with a regular budgeted assignment of 75% of a full-time job position has a 0.75 FTE. Businesses use the FTE calculations for a variety of purposes, and the most common ones are presented below.

What Is the Purpose of Calculating FTE?

The FTE concept is used in a number of measurements that compare headcount to revenues, profits, or square footage. The concept is also useful for comparing headcount levels among the firms within an industry, as part of an industry analysis. To convert FTEs (full-time equivalents) to hours, you should multiply the number of FTEs by the number of hours per week that a full-time position requires. Of course this varies according to the company and industry, but it is usually approximately 40 hours each week. To calculate the FTE, divide the figure by the number of hours per week required for a full-time position (40 hours per week).

The figure 1.0 refers to one employee working full-time while the figure 0.5 refers to an employee that works half full-time hours. You typically would not include hours that owners or partners work within this calculation, but you can do so for your own accounting purposes if you want to include labor from ownership as part of your evaluation. The FTE is used to determine how much paid time off employees can take, and different organizations have different policies regarding PTO. Many AI platform companies hire contract employees for several projects.

EN_How To Easily Calculate the FTE of Your Company

Those employing an average of at least 50 full-time employees including full-time equivalent employees are considered to be an ALE. A full-time equivalent employee refers to a combination of part-time employees that add up to one or more full-time employees. If an employer employs fewer than 50 full-time employees in the preceding year it will not be considered an ALE and, therefore, the employer will not be subject to the shared responsibility provisions for the current year. According to the ACA’s definition of ALE, full-time employees work at least 30 hours per week on average, usually calculated based on the prior year’s FTE information.

You can apply different methods for different classifications of employees, as long as you apply the method consistently within each classification. Once you have a total number of hours, divide by 2,080 and round down for your FTE. A part-time worker who works half-time would be equivalent to 0.5 FTE.

FTE stands for full-time equivalent and measures how many full-time employees an organization has. This is particularly true for large organizations that employ a variety of full-time, part-time, and flexible staff. Second, FTE can help you decide whether hiring a part-time or full-time worker makes more sense.

To calculate the total FTE, add the number of FTEs worked by full-time employees (1 FTE for each full-time worker) to the part-time FTE you calculated in step five. Let’s say you have a business open five days a week for eight hours, with an additional hour before and after opening for cleaning, setup, and other tasks. Due to the needs of your business, you need 50 work hours per day you’re open, for a total of 250 work hours you can give to people each week, or a little over 6 FTE. The Paycheck Protection Program (PPP) is a Small Business Administration (SBA) program to help employers retain employees during the public health and economic crisis. The number of full-time equivalent employees is used to determine the amount of loan forgiveness for borrowers.

Calculate annual hours worked

This way, you can be able to have the average number of employees needed for a project to be done rather than overstaffing. As an added bonus, a company with a high number of satisfied customers is more likely to have a great reputation, which could lead to increased sales and the hiring of outstanding workers. As a result of increased demand for goods and services, a larger workforce may be required. You just have to divide the total part-time working hours by the total full-time hours. Because with FTE, your determinant in the equation is the total full-time working hours.

• There could be a link between the number of full-time employees in a firm or organization and the number of new ideas they generate.
• How an employee is defined in a given jurisdiction makes it possible for you as an employer to identify a worker as an FTE employee.
• In general terms, full-time equivalent (or FTE) is a unit of measure that plays an important role in calculations used in businesses, project management, or federal programs for eligibility purposes.
• Use our employment calculator to get an estimate of your overall costs for employees in different countries.
• Of course, not every full-time employee works for 40 hours a week and 52 weeks a year because of sick leaves, vacations, holidays and time-offs.
• You can usually get the same amount of work hours at a lower cost by hiring more employees, though this can get tricky if you’re close to the 50 FTE cutoff for medical benefits and don’t want to go over that line.
• This method determines how many full-time employees are working in the company.Calculating FTE simplifies the project schedule, as it helps to plan the number of people required to complete a particular task.

Full-time equivalent (FTE) is a way for employers to standardize their headcount and combine their part-time workers’ hours to figure out how many full-time employees would work those hours. FTE offers a systematic method to determine the requirement for upcoming projects and the number of hours needed to complete tasks. As a result, fte meaning it is a very beneficial measurement tool for long-term business strategy. You can determine how many hours your project needs, and after calculating the equivalent EFT of that hour, you can hire the number of people the project requires to be completed. In addition, you can hire part-time workers for short-term projects.